Data Retention and Deletion Policy
Last updated July 2026
Version 1.0 · Effective July 17, 2026 ·
Bundle 2026-07-clearvin-v1
Lkota LLC, Level 17, 444 West Lake Street, Suite 1700, Chicago, Illinois 60606
Lkota retains information only for legitimate service, contractual, security, dispute, and legal purposes.
1. Default retention schedule
| Information category | Default retention |
|---|---|
| Account and subscription records | Account term plus 24 months |
| Login and authentication logs | 12 months |
| Security and audit logs | 24 months |
| ClearVin usage and billing records | Agreement term plus at least 12 months |
| VIN reports and API results | 12 months after deal closure, unless a longer period is authorized or required |
| Vehicle photographs and videos | 12 months after deal closure |
| Seller identification images | 12 months after deal closure or a shorter period where practical |
| Signed transaction documents | 7 years, subject to applicable legal requirements |
| Support communications | 24 months after ticket closure |
| Deleted-account backup data | Up to 90 additional days |
| Legal-hold records | Until the legal hold is released |
ClearVin requires Lkota to maintain relevant usage records during the agreement and for at least six months after termination.
2. ClearVin restrictions
ClearVin Licensed Materials will be retained, displayed, exported, or transmitted only to the extent permitted by:
- Lkota’s ClearVin agreement;
- written ClearVin authorization;
- normal Lkota service functions; and
- applicable law.
Where ClearVin does not authorize continued retention, Lkota may delete, disable, redact, or make the affected information unavailable.
3. Customer deletion requests
Authorized Customer administrators may request account closure or deletion of eligible Customer Data.
Deletion may be delayed or denied where information is needed for:
- legal compliance;
- signed transaction records;
- fraud prevention;
- security investigations;
- unpaid invoices;
- audit obligations;
- litigation;
- government requests;
- enforcement of agreements; or
- legal holds.
4. Secure deletion
Lkota will use commercially reasonable methods to delete, overwrite, anonymize, redact, or render information unreadable when retention is no longer required.
5. Customer obligations
Customer must securely delete downloaded reports, identity documents, and exported files when they are no longer needed or when Lkota instructs Customer to do so.
Customer must not retain ClearVin Licensed Materials for the purpose of building a separate database or service.